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One System, Many Senders: Introducing Outbound Email Profiles in Znuny 7.3

If your organization uses Znuny with multiple sender addresses — think support@, sales@, noreply@ — you've probably run into a familiar challenge: all outgoing emails go through a single, shared mail configuration. That works fine when everyone sends the same way. But in reality, different teams, domains, or compliance requirements often call for different transport settings, credentials, or even entirely different sending methods.

Znuny 7.3 solves this cleanly with Outbound Email Profiles without require 3rd party add-ons.

Recovering from Procmail misconfigurations and spool file buildup is simple with Znuny and formail.

In a perfect world, incoming emails flow seamlessly into your Znuny ticketing system and are processed without delay. But in reality, even a small misconfiguration — especially when direct delivery is done via procmail — can quietly derail your mail intake.

Instead of creating tickets, Znuny’s expected mail accumulates messages in the local spool file (e.g., /var/spool/mail/znuny). No alerts. No tickets. Just a growing backlog of unprocessed mail.

Managing change requests can feel like herding cats — multiple stakeholders, shifting priorities, and the constant risk of something slipping through the cracks. That’s where a well‑designed workflow becomes your secret weapon. In this guide, we’ll take a clean, visual BPMN process map and bring it to life inside Znuny, the open‑source ticketing powerhouse. You’ll see exactly how to turn decision points into automated transitions, keep every step accountable, and make sure no request dies in someone’s inbox. By the end, you’ll have a repeatable, auditable process that your team can follow without missing a beat.

Default Znuny Cron Maintenance Tasks

Cron Maintenance Tasks carry the weight of system health and relevant maintenance tasks. By stating and modifying these settings according to your needs, tasks such as unlocking tickets after a timeout can be handled seamlessly, enabling smooth collaboration and improved customer service.

Billing customers can be a daunting task, especially when you’re dealing with individual service requests. By adding billing codes to our requests using queue preferences, and leveraging generic interface, you can automatically send information to another system for billing.

Like with every other application, it's essential to know how your Znuny instance is doing. Besides the technical health of the server that your Linux administrators should be aware of, there are more things to check for when running a Znuny instance.
We use Icinga2 to monitor our infrastructure, internal development server, and hosted Znuny instances. There are many other monitoring systems like Nagios, CheckMK, etc. It does not matter which one you use, but it matters that you use one.

Internal naming conventions become more cryptic, the larger your organization gets. It mustn't even be international growth which drives your organization to using such names HHN_XHR-DevOP3.. Znuny has the solution, to get your customers to the right department using the customer portal.

Der Wandel ist konstant, und bei einem Software-Rebranding ist es offensichtlich, dass Veränderungen stattfinden müssen. Nach dem Upgrade auf Znuny 7 ist oft noch ein Problem möglicherweisengelöst: Wie wird mit Links für Kundenbenutzer und Agenten umgegangen, die vor dem Upgrade erzeugtx wurden.

We have added an explanation of the required steps to configure modern authentication, aka OAuth 2.0, for your Microsoft Office365 mailboxes. This includes the app registration in the Azure Portal and also the token configuration in Znuny.

Requests are not like fine wine, they do not get better with age. Timely action is required to aid customers and their growing needs. Keep your priorities straight with Znuny and automatic priority increase.